Intra-group rebilling

DMF

020426 SALES DELIVERIES CUSTOMER BILLING EXPENSES AND TIME SPENT

020429 SALES DELIVERIES CUSTOMER BILLING - GRANT DISCOUNT

020430 SALES DELIVERIES CUSTOMER BILLING - MARK AS BILLED

020431 SALES DELIVERIES CUSTOMER BILLING - MARK AS NON-BILLABLE

Intra-group rebilling allows you to rebill employee working hours and expense reports to another entity of the same company. Thus, if for a project the PS entity (target entity) needs employees from the CC entity (origin entity), the CC entity will rebill working hours of their employees to the PS entity.

It is required to make some setup before using this module:

  • Subcontracting: Set up the subcontracting and/or the intra-group subcontracting (see Subcontracting and i).
  • Pilot project: When creating the project record sheet, in the Additional information tab > Sub-contracting section, select the Pilot option in order to indicate this project as the pilot project (see Creating a project).
  • Service provider project: from the project record sheet > Internal/Group services tab, specify the required information to create the service provider project linked to the pilot project (see Defining service projects).
  • Purchased and sold item: on the ***** company, create the purchased and sold items record sheets matching the relevant services for the intra-group rebilling (see Managing sold products).
  • Purchased and sold items links: For each item, create the matching Purchased items > Sold items (intra-group) and the Type of expense > Sold item (intra-group) (see Article links).
  • Employees: on the relevant employees record sheets:
    • In the Employee tab > Organizational data section, check the Multi-company assignment box.
    • In the Status history tab, for the current status, specify the fields of the Pre-tax unit price valorisation for subcontracting section (see Adding an employee).

In order to rebill the timesheets and expense reports, employees need to input their timesheets and expense reports on the relevant pilot projects.

Reference

For more information about the timesheets input, see Timesheets, Timesheets and Timesheets.

For more information about the expense report input, see Expense reports, Expense reports and Expense reports.

1 Open the Management > Sales > Intra-group rebilling of expenses and timesheets.
2 In the intra-group rebilling screen, specify the search criteria to apply.
3 Click on:
  •  Search at the right of the section, or
  • in the action bar, or
  • Edit > Search.

Search results are displayed in the table of the Rebilling section and allows you to launch the intra-group rebilling.

From the header of the Rebilling section, it is possible to set the criteria to use when validating the lines to be rebilled.

1 Under the header area, specify the following fields:
Field Description
Date of delivery note Specify the date of the delivery note linked to the sales invoice.
Billing date Specify the date for the generated sales invoice.
Purchaser From the help list, select the employee purchaser. The employee selected will be specified on the sales invoice (Header tab > General information section).
Sales journals From the help list, select the sales journal to use.
Purchasing journal From the help list, select the purchasing journal to use.
Invoice generation

Select the option to apply to the generated sales invoices.

One invoice per customer: allows you to generate one invoice per customer to rebill.

One invoice per project: allows you to generate one invoice for the pilot project and service project.

One invoice per resource: allows you to generate one invoice per employee to rebill.
Detail of lines

Select the detail option to apply to the generated sales invoices.

One line per project/phase: allows you to display a line per project/phase.

One line per employee and per project/phase: allows you to display a line per employee and project/phase.
Group timesheets and expenses Check this box to group timesheets and expenses on one line on the invoice. This grouping can only be done when the timesheets and expense reports rebilled are on the same sold item.
2 If needed, modify the value in the New state column or modify other information by using one of the following features available by a right-click on a line or selection of lines:
Field Description
Mark as billed

Allows you to mark a selection of lines as billed. The New status column is specified with the Marked billed status.

A Marked billed line disappear when the user clicks on Validate and is no longer displayed.
Unmark as billed

Allows you to unmark a selection of lines marked as billed. The New status column is specified with the To bill status.

A To bill line is taken into account when rebilling.
Mark as to be billed

Allows you to mark a selection of lines as to be billed. The New status column is specified with the To bill status.

A To bill line is taken into account when rebilling.
Unmark as to be bille

Allows you to unmark a selection of lines marked as to be billed. The New status column is empty.

A line with an empty New status is taken into account when rebilling.
Mark as not billable

Allows you to mark a selection of lines as not billable. The New status column is specified with the Marked as not billable status.

A Marked as not billable line disappear when the user clicks on Validate and is no longer displayed.
Unmark as not billable

Allows you to unmark a selection of lines marked as not billable. The New status column is specified with the To bill status.

A To bill line is taken into account when rebilling.
Apply a discount Allows you to apply a discount on a selection of lines.
Complete service provider projects Allows you to automatically complete service provider projects of the selected lines.
3 In the table of the Rebilling section, check the lines to be processed, that is to say the checked lines. By default all the lines are unchecked. If necessary, click on in the table's header, then on Select all or Unselect all.
4 Click on Validate at the right of the section and confirm the action.

The sales invoice opens in a new tab. The purchase and sales invoices generated are booked, the entries are validated and linked to the sales invoice.