Modifying a bank statement

DMF

071102 ACCOUNTING BANK STATEMENT MODIFY STATEMENT

Various actions are available for the Non-reconciled Statement lines and Non-reconciled Akuiteo entries in the General tab of a bank statement.

Prerequisite: The bank statement must be in the 1 - Imported or 2 - WIP status.

The Organization code column of a statement is automatically specified when importing a bank statement when a match is detected between a statement line and a third-party in Akuiteo:

  1. A match is searched between the invoice number specified and the Label, wording (cont.), Comment, Discount reference and Sold-to-party account columns of the non-reconciled lines. If a match is found with an unpaid invoice in Akuiteo, the customer or supplier associated with the invoice will be specified in the Third party call name column.
  2. If there is no match found with the invoice number, Akuiteo then searches for a match between the Reference on bank statement specified in Akuiteo's third-party record sheets (People > Customer or Supplier > Finances tab) and the Label, wording (cont.), Comment, Discount reference and Sold-to-party account columns of the non-reconciled lines. If a match is found, the customer or supplier will be specified in the Third party call name column.

When Akuiteo has not been able to find a match, it is possible to add it manually from the statement.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, on the relevant line, click on the Organization code cell and select from the help list the third-party to associate to the statement line.

The third-party is linked to the statement. When reconciling the lines, Akuiteo will automatically creates a cash movement for the third-party.

An invoice can be quickly added to a non-reconciled statement line.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, on the relevant line, click on the Invoice cell and select from the help list the invoice to associate to the statement line.

The invoice is linked to the statement line. When validating the bank reconciliation, the invoice is automatically paid.

Note

During the import, if Akuiteo finds multiple invoices matching the statement line, this column remains empty and must be specified automatically.

During the import of a bank statement, the entry templates set up on the connection company and on ***** can be automatically associated with the non-reconciled lines. To do so, a match is searched between the Bank statement reference of the template and the Label, wording (cont.), Comment, Discount reference and Sold-to-party account columns of the non-reconciled lines.

If a match is found, the template will be specified in the Entry template column. If no match is found, it is possible to specify manually the cash entry template.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, on the relevant line, click on the Entry template cell and select from the help list the entry template to associate to the statement line.
3 The entry template is linked to the statement. When reconciling the lines, Akuiteo will automatically create an entry from the specified template.

Akuiteo allows you to create receipts and disbursements for defined or non defined third-parties directly from the statement.

Creating defined third-party receipts and disbursements

Prerequisite: A third-party must be specified in the Organization code column of the statement.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select New customer disbursement, Create customer receipt, Create supplier disbursement, Create supplier receipt.

The cash movement is automatically created. It can be seen in the Non-reconciled Akuiteo entries section. The statement line can be reconciled manually.

Creating a non-defined third-party receipts and disbursements

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Create undefined third party receipt or Create undefined third party disbursement.
3 In the disbursement creation window, specify the following fields:
Field Description
Amount

This field is automatically specified with the statement line amount.

This field cannot be modified.
Operation date

This field is automatically specify with the more recent date of the selected lines and can be modified.
Drawer name

This field is automatically specified with the Label of the statement line and can be modified.
Document

Specify the management object number.
4 Click on Validate.

The cash movement is automatically created. It can be seen in the Non-reconciled Akuiteo entries section. The statement line can be reconciled manually.

DMF

071108 ACCOUNTING BANK STATEMENTS GENERATE CASH MOVEMENTS

Akuiteo allows you to create multiple cash movements (receipts or disbursements) from the statement if they were not created beforehand.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Generate cash movements.

Selected statement lines and matching Non-reconciled Akuiteo entries are displayed in green.

3 Click on Validate.

Reconciled lines and the matching cash movements are created and available from Banking > Receipts / Disbursements.

DMF

071107 ACCOUNTING BANK STATEMENTS BALANCE WITH ACCOUNTING ENTRY

The Settle with accounting entries allows you to process discrepancies during the bank statement.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Settle with accounting entries.
3 In the window Settle with accounting entries, specify the following fields:
Field Description
Journal Select the journal on which the entry is stored from the help list.
Operation date Specify the transaction date. The current date is filled in by default.
Type of difference

Select the discrepancy type for which the balance entry must be created:

  • Terms: There is a discrepancy between the amount paid and the amount due.
  • Exchange difference: There is a discrepancy between the invoice currency and payment currency.
  • Financial expenses: There is a discrepancy due to financial charges applied by the bank.
  • Euro difference: There is a discrepancy on a payment in euros.
  • Other: The source of the discrepancy has another reason.

Types of payment differences are set up from Tools > Setup > General setup > Banking > Payment difference (see Payment difference).
4 Click on Validate.

The creation screen of an entry opens. Fields are specified with the information of the statement line.

5 Click on in the action bar to save entry.

The entry is created. The statement line can be reconciled manually.

DMF

071114 ACCOUNTING BANK STATEMENTS RECONCILE LINES TOGETHER WITHOUT ENTRY

When the lines of a bank statement matches a direct debit rejection, it is necessary to reconcile statement lines without associating an entry line.

Prerequisite: The selection of lines has the same report number (Report # column) and the total of the lines is 0.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Reconcile together statement lines.
3 Click on Validate at the bottom right of the screen.

Statement lines are reconciled. They can be seen in the Reconciled lines tab > Reconciled Statement lines section of the relevant statement.

DMF

071109 ACCOUNTING BANK STATEMENTS UPDATE THIRD-PARTY RECORD SHEET

071110 UPDATE ENTRY TEMPLATE

Updating the third-party record sheet

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Update third-party record sheet.
3 In the updating window, specify the following fields:
Field Description
Customer or Supplier Select from the help list the customer or the supplier for whom the record sheet must be updated.
Bank statement reference Specify the reference written on the statement. By default, the customer or supplier name is specified.
4 Click on Validate.

On the third-party record sheet (Finances tab > Terms and conditions section) the Reference on bank statement is updated. Furthermore, the third-parties are recalculated on the relevant bank statement.

Updating the entry template

When importing a bank statement, cash entries templates setup can be automatically linked to non reconciled statement lines (see Cash entry templates). An entry template can also be manually added to a statement line.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Update entry template.
3 In the updating window, specify the following fields:
Field Description
Entry template Select from the help list the cash entry template to update.
Bank statement reference Specify the reference written on the statement. By default, the Bank statement reference field of the cash entry template is specified.
4 Click on Validate.

The entry template is updated.

DMF

071111 ACCOUNTING BANK STATEMENTS GENERATE SINGLE ENTRY

071112 ACCOUNTING BANK STATEMENTS GENERATE MULTIPLE ENTRIES

When the statement line does not match any entry in Akuiteo, it is possible to manually generate an entry so the statement line can be reconciled with this entry.

Generating a single entry from the entry template

Prerequisite: An entry template must be specified on the statement line.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Generate single entry.

The creation screen of an entry opens. Fields are specified with the information of the statement line and entry template.

3 Click on to save the entry.

The entry is created. The statement line can be reconciled manually.

Generating multiple entries from the entry template

Prerequisite: An entry template must be specified on the statement lines.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Generate multiple entries.

Entries are created. The statement line can be reconciled manually.

Important

If one of the selected lines has an entry template set up with multiple accounts, you will not be able to generate multiple entries at once.

DMF

071113 ACCOUNTING BANK STATEMENTS UPDATE MULTIPLE TYPES

When reconciling statement lines, it is possible to quickly update the payment type (check, bank transfer etc).

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Update type.
3 In the type update window, select the payment type in the Type field and click on Validate.

The payment type is updated and can been seen in the Type column.

DMF

071115 ACCOUNTING BANK STATEMENTS DELETE BRIDGE LINE

Note

This feature is only available for bank statements created with Akuiteo Connect.

When creating the statement with Akuiteo Connect, some non-reconciled lines in the statement can appear twice. It is then necessary to delete them.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant Akuiteo Connect statement.
2 Under the Non-reconciled Statement lines section, right-click on a selection of lines and select Delete selected lines.

The selected lines are deleted. If there is no line in the Non-reconciled Statement lines section, the statement is in the 3 - Reconciled status.

When reconciling statement lines, it is possible to link an entry line to a remittance.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Akuiteo entries section, right-click on a selection of lines and select Select a remittance.

A window opens with the remittances available.

3 Select the remittance to link to the entry line then click on Validate.

The remittance is linked to the selected entries.

DMF

070608 ACCOUNTING BANK RECONCILIATION RECONCILIATION WITHOUT STATEMENT LINE

When an entry is created by mistake, it is possible to reconcile this line without associating a statement line.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Akuiteo entries section, right-click on a selection of lines and select Reconcile entries without linking a bank statement line.
3 Click on Validate at the bottom right of the screen.

Entries are reconciled. They can be seen in the Reconciled lines tab > Reconciled Akuiteo entries of the relevant statement.

Note

Under the Reconciled Akuiteo entries section, the Hide reconciled entries without statement line box allows you to hide all reconciled entries that are not linked to statement lines.

DMF

071107 ACCOUNTING BANK STATEMENTS BALANCE WITH ACCOUNTING ENTRY

From the bank statement screen, it is possible to open the reconciled or non-reconciled Akuiteo entries that are linked to a statement line.

1 Go to Accounting > Bank reconciliation > Bank statement management and open the relevant statement.
2 Under the Non-reconciled Akuiteo entries or Reconciled Akuiteo entries sections, right-click on a selection of lines and select Open selected entry/ies.

The entry screen opens.