Akuiteo Connect

DMF

0706** ACCOUNTING BANK RECONCILIATION BANK RECONCILIATION

Important

Please contact your project manager to enable the Akuiteo Connect option in your contract and set up your Bridge account.

Akuiteo Connect is used to connect to Bridge in order to retrieve bank transactions from your bank accounts directly to Akuiteo, without having to import statement files. With a reliable and secure access to all your financial data, you will be able to automatically input statements and have a real-time overview of your company's finances.

These transactions can then be retrieved to create:

  • statements automatically with the CreationReleveBridge batch,
  • A manually created statement from the bank reconciliation screen, the same way than to import a statement file (see Importing a bank statement).

Note

Akuiteo creates as many statements as there are cash journals identified in the non-processed Bridge transactions.

Configuration parameters for Akuiteo Connect are used to connect to the Bridge connector in order to automatically and securely retrieve bank transactions in Akuiteo. The Bridge connection makes it possible to retrieve bank transactions directly from your bank, without having to manually import bank statement files.

The connection to Akuiteo Connect is configured from the Administration console > Third-party interfaces > Akuiteo Connect menu.

Reference

For more information about the configuration of Akuiteo Connect, see Configuring third-parties interfaces from the Administration console.

Once Akuiteo Connect is enabled from the Administration console, you must then synchronize bank accounts with Akuiteo, that is to say specify the login information to identify and connect to the bank accounts, in order to retrieve the transactions linked to these accounts.

Note

You can add as many banks and bank accounts as necessary.

It is also possible to synchronize accounts from the setup of a cash journal in the Desktop Application. For more information, refer to Cash journals.

Synchronizing a bank

The user who enables and configures Akuiteo Connect from the Administration console is not necessarily the same person who has the login information to access the company's accounts. From the Console, it is therefore possible to send an email to the desired employee for the accounts synchronization with Bridge.

1 From the Administration console, click on Configuration > Akuiteo Connect.
2 In the Bridge user section, click on then on Generate bank link.

An email opens automatically, with a template body and the link generated for Bridge.

3 Specify the recipients and modify the email body if needed, then send it.
4 When the email is received, the recipient(s) must click on the link and follow the Bridge process to add the bank accounts to synchronize. Refer to the Bridge documentation if needed, particularly for the link's expiry deadlines.

All the accounts associated with the bank login information specified during the Bridge process are retrieved (checking account, savings account, share account, etc.).

Note

The link generated can only be accessed once. If you click on the link and close the web page without having completed the process, you will need to generate a new link.

Modifying the bank information

The information of a linked bank can be modified, for example if you need to update your bank login information.

1 From the Administration console, click on Configuration > Akuiteo Connect.
2 In the Bridge user section, click on then on the desired linked bank.
3 Click on Generate link to modify bank and follow the same process than for Synchronizing a bank.

Deleting a bank

1 From the Administration console, click on Configuration > Akuiteo Connect.
2 In the Bridge user section, click on then on the desired linked bank.
3 Click on Delete bank.

To be able to automatically create bank statements from the bank transactions retrieved, you must set up the desired cash journals specifically for Akuiteo Connect.

1 From the General setup > Accounting > Cash journals, open the record sheet of the desired journal and modify it, or create a new cash journal.
2 In the Checking on digital statement section, check the Enable checking on digital statement box then select Akuiteo Connect from the drop-down list of the Statement import format field.
3 From the Bridge tab (available after saving the journal), specify the Last statement date to define the date from which to start retrieving bank transactions when the retrieval task is executed for the first time. The bank transactions before this date will be ignored during the synchronization and will therefore not be included in a bank statement.
4 Click on the Generate link for Bridge connection button to synchronize bank accounts with Akuiteo, that is to say specify the login information to identify and connect to the bank accounts, in order to retrieve the transactions linked to these accounts.

It is also possible to synchronize accounts from the Administration console. For more information, refer to Synchronizing bank accounts in Akuiteo from the Administration console.

The link generated for Bridge is copied to the clipboard.

5 Paste the link generated in a web browser and follow the Bridge process to add the bank accounts to synchronize. Refer to the Bridge documentation if needed.

All the accounts (checking account, savings account, share account, etc.) associated with the bank login information specified during the Bridge process are retrieved in the drop-down list of the Bridge account field.

Note

The link generated can only be accessed once. If you access the link and close the web page without having completed the process, you will need to generate a new link.

6 Select the bank account to associate with the cash journal from the drop-down list of the Bridge account field.

Important

The IBAN of the selected bank account must be identical to the IBAN specified in the cash journal.

7 Save the cash journal to take the information into account.

To modify the information of the bank linked to a cash journal, modify the cash journal, then click on on the right of the Bridge account field to generate a link to modify this bank and follow the Bridge process.

To delete the bank linked to a cash journal as well as the accounts associated in Bridge, modify the cash journal, then click on on the right of the Bridge account field and confirm the deletion.

Akuiteo Connect enables you to connect with Bridge APIs in order to automatically and securely retrieve transactions from the bank accounts set up in your Bridge account. Therefore, Akuiteo Connect enables you to retrieve these bank transactions without having to manually import bank statement files.

The CreationReleveBridge batch is used to automatically create bank statements in Akuiteo from the transactions retrieved by Akuiteo Connect. Bank transactions are stored in an intermediate table until a statement is generated.

Reference

For more information about the batch CreationReleveBridge, see CreationReleveBridge batch.