Journals

DMF	070727 ACCOUNTING SETUP IMPORT PURCHASE JOURNALS

All purchase operations are linked to one or several journals in which:

• are specified all management object of the Purchases chain;
• are stored the accounting purchase entries when the integrated management is enabled.

Even when project management is disabled, you must define one or several purchasing journals per company. This setup is available from Tools > Setup > General setup > Accounting > Purchasing journals.

In the Purchase journal parameters tab, specify the following fields:

Field	Description
Code	Specify the code to identify the journal.
Document type	Specify the journal type.
Label	Specify the journal label.
Employee expense reports journal	Check this box so the entries linked to the employees expense reports are stored in this journal.
Linked internal journal	Select the code of the journal from the help list. This field is to specify for the intragroup rebilling.
Linked group journal	Select the code of the journal from the help list. This field is to specify for the intragroup rebilling.
Journal for credit notes	Specify the code of the journal related to the credit notes from the help list. This field is used when the company wants to separate the credits notes from the invoices.
Receivables	When this box is checked, the journal can be selected for the Allocation of expenses to the period (Accounting > Periodic works > Allocation of expenses to the period). When this box is left unchecked, the journal cannot be selected for the Allocation of expenses to the period.
Closing date	This field is automatically updated when the journal is closed through the Accounting menu > Periodic works > Journals closing.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.
Reversing account number	Specify the number of the reversing account to use.
Division	Specify the division to link to the journal.
Entity	Specify the entity to link to the journal.
DMF for access to the journal	Specify a DMF if you want to restrict access to the journal to some users.

In the Management object numbering section, specify the following fields:

Field	Accounting period Y-1	Accounting period Y	Prefix	Length
Greatest order #	The field shows the counter of orders on accounting period Y-1. The counter is incremented each time a new order is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of orders on accounting period Y. The counter is incremented each time a new order is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the order number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the order number.
Highest billing schedule #	The field shows the counter of billing schedules on accounting period Y-1. The counter is incremented each time a new billing schedule is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of billing schedules on accounting period Y. The counter is incremented each time a new billing schedule is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the billing schedule number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the billing schedule number.
Highest reception #	The field shows the counter of receptions on accounting period Y-1. The counter is incremented each time a new reception is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of receptions on accounting period Y. The counter is incremented each time a new reception is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the reception number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the reception number.
Highest invoice #	The field shows the counter of invoices on accounting period Y-1. The counter is incremented each time a new invoice is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of invoices on accounting period Y. The counter is incremented each time a new invoice is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the invoice number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the invoice number.

All sale operations are linked to one or several journals in which:

• are specified all management object of the Sales chain;
• are stored the accounting sales entries when the integrated management is enabled.

Even when project management is disabled, you must define one or several sales journals per company. This setup is available from Tools > Setup > General setup > Accounting > Sales journals.

Field	Description
Code	Specify the code to identify the journal.
Document type	Specify the journal type.
Label	Specify the journal label.
Linked internal journal	Select the code of the journal from the help list. This field is to specify for the intragroup rebilling.
Linked group journal	Select the code of the journal from the help list. This field is to specify for the intragroup rebilling.
Journal for credit notes	Specify the code of the journal related to the credit notes from the help list. This field is used when the company wants to separate the credits notes from the invoices.
Receivables	When this box is checked, the journal can be selected for the Allocation of expenses to the period (Accounting > Periodic works > Allocation of expenses to the period). When this box is left unchecked, the journal cannot be selected for the Allocation of expenses to the period.
Closing date	This field is automatically updated when the journal is closed through the Accounting menu > Periodic works > Journals closing.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.
Reversing account number	Specify the number of the reversing account to use for the carry-forwards.
Division	Specify the division to link to the journal.
Entity	Specify the entity to link to the journal.
DMF for access to the journal	Specify a DMF if you want to restrict access to the journal to some users.

In the Management object numbering section, specify the following fields:

Field	Accounting period Y-1	Accounting period Y	Prefix	Length
Greatest order #	The field shows the counter of orders on the Y-1 accounting period. The counter is incremented each time a new order is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of orders on accounting period Y. The counter is incremented each time a new order is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the order number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the order number.
Highest billing schedule #	The field shows the counter of billing schedules on accounting period Y-1. The counter is incremented each time a new billing schedule is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of billing schedules on accounting period Y. The counter is incremented each time a new billing schedule is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the billing schedule number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the billing schedule number.
Highest delivery #	The field shows the counter of deliveries on accounting period Y-1. The counter is incremented automatically each time a new delivery is created. Modify the value if you want to initialize the counter from an upper value.	The field shows the counter of deliveries on accounting period Y. The counter is incremented automatically each time a new delivery is created. Modify the value if you want to initialize the counter from an upper value.	Specify the prefix to apply before the delivery number. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the delivery number.
Highest invoice #	Counters corresponding to invoices are displayed in the Accounting period subsection, for each month of the year and for accounting periods Y-1 and Y. The corresponding counters are incremented automatically each time new non-booked/booked invoices are created. Modify the value of a counter if you want to initialize it from an upper value. Note The NUM_CONTINUE management rule is used to manage numbering for each year instead of each month.		Specify the prefixes to apply before the invoice number: In the Temporary numbering field for non-booked invoices. In the Permanent numbering field for booked invoices. Note The prefix is unique. It will be different for each company.	Specify the maximum number of characters for the invoice number: In the Temporary numbering field for non-booked invoices. In the Permanent numbering field for booked invoices.

Analytical journals are aimed at receiving analytical operations and only enable reference to analytical accounts, i.e. class 9 accounts. This setup is available from Tools > Setup > General setup > Accounting > Analytical journals.

Fill in the following fields:

Field	Description
Code	Specify the code to identify the journal.
Label	Specify the journal label.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.

DMF	070726 ACCOUNTING SETUP IMPORT MISCELLANEOUS TRANSACTION JOURNALS

All diverse transaction operations are associated with one or several transaction journals in which accounting entries are stored. This setup is available from Tools > Setup > General setup > Accounting > Transaction journals.

Fill in the following fields:

Field	Description
Code	Specify the code to identify the journal.
Document type	Specify the journal type. For example, a payroll journal.
Label	Specify the journal label.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.
Reversing account number	Specify the number of the reversing account.
Division	Specify the division to link to the journal.
Entity	Specify the entity to link to the journal.
Journal type	Select the type to apply to the journal: Not defined: select this type if you do not want to apply any type in particular. Revision journal: select this type if it is a revision journal. This type is required for the entries generated by the revenue recognition and the allocation of expenses to the period. Payroll journal: select this type if it is a payroll journal. Carry-forward journal: select this type if it is a carry-forward journal. This field is required to generate the carry-forward. VAT adjustment journal: select this type if it is a VAT adjustment journal.

DMF	070725 ACCOUNTING SETUP IMPORT SUBSCRIPTION AND SIMULATION JOURNALS

Subscription entries are associated with subscription journals (phone subscription, electricity, etc). This setup is available from Tools > Setup > General setup > Accounting > Subscription journals.

Fill in the following fields:

Field	Description
Code	Specify the code to identify the journal.
Document type	Select the type of journal (i.g. phone subscription).
Label	Specify the journal label.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.

DMF	070725 ACCOUNTING SETUP IMPORT SUBSCRIPTION AND SIMULATION JOURNALS

Simulation journals allows you to store simulation entries. These entries cannot be seen in the final accounting entries document. In all accounting reports, the simulation journals are excluded by default. Simulation entries (budgets) are associated with a budget journal. This setup is available from Tools > Setup > General setup > Accounting > Simulation journals.

Fill in the following information:

Field	Description
Code	Specify the code to identify the journal.
Label	Specify the journal label.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.

It is necessary to create as many cash journals as banking accounts in order to input the cash inflows and outflows operations. Even when project management is disabled, you must define one or several cash journals per company. This setup is available from Tools > Setup > General setup > Accounting > Cash journals.

Fill in the following information:

Field	Description
Code	Specify the code to identify the journal.
Label	Specify the journal label.
Start date	Specify the start date of the journal.
End date	Specify the end date of the journal. When this date is reached, it is no longer possible to input entries on a later date than the date specified in this field.
Input of miscellaneous transactions prohibited	Check this box to prohibit the manual input of miscellaneous transactions in this journal.
Exclude by default	Check this box to exclude by default the journal from the search and entry report, general ledger and balance.
Clearing journal	Specify the code of the clearing journal to use when the accounting account (subledger or reconciliation account) of the invoice and payment are not the same.
Division	Specify the division to link to the journal.
Entity	Specify the entity to link to the journal.
Enable checking on digital statement	Check this box to enable the checking on digital statement.
Bank details	Specify the bank details of the bank. The following information allows you to edit the bank remittance.
Bank details of account to debit	Specify the bank details of the account to debit.
IBAN code of account to debit	Specify the IBAN code of the account to debit.
BIC code of account to debit	Specify the BIC code of the account to debit.
Expense account bank details	Specify the bank details of the account to debit for the expenses.
Expense account IBAN	Specify the IBAN code of the account to debit for the expenses.
Expense account BIC code	Specify the BIC code of the account to debit for the expenses.
Journal type	Select an account type (Other (cash journal), Receivable, Payable).