Managing communication toward the Aggregated Platform for purchase invoices

DMF	090190 ADMINISTRATOR SETUP PURCHASE AP COMMUNICATION

Important

This feature requires enabling the Portail achats domain > Statut Fac Achat label.

This setup screen allows you to define the communication mode to use per company for:

the Factur-X reception in order to create matching purchase invoices in the Purchase Portal > Temporary invoices;
CDAR files emission so the suppliers can retrieve new lifecycle information for the relevant invoices;
purchase invoices lifecycle update in Akuiteo.

This setup is to be done before setting up the following batches:

DematReceptionFacturesAchat (voir DematReceptionFacturesAchat batch).
DematReceptionCDVFacturesAchat (voir DematReceptionCDVFacturesAchat batch).
DematEmissionCDVFacturesAchatBatch (voir DematEmissionCDVFacturesAchatBatch batch).

The setup of the AP communication for purchase invoices is available from the Settings Portal > Purchases > Dematerialization > AP communication.

Setting up by company

Setups for the various companies are available from the tabs, at the top of the AP communication screen.

The setup done on the ***** company is applied by default to all other available companies in Akuiteo, unless there is a specific setup for a company. A user has access to the specific setup for their company first or, if there is no specific setup, to the setup of the ***** company.

Adding a specific setup for a company

From the AP communication setup screen, click on +.

In the window, select a Company from the drop-down list. This list displays all the companies set up in Akuiteo that do not yet have a specific setup.

Click on Validate.

A new tab is added for the specific setup of the selected company.

Deleting a specific setup for a company

Important

The deletion of the specific setup of a company deletes all the AP communication set up for the company.

From the setup screen of the AP communication menu, click on the relevant company tab.

Click on Delete setup at the top right of the screen, then confirm the deletion.

The specific setup is deleted.

Setting up the AP communication

It is possible to retrieve Factur-X from a secured FTP or SFTP directory.

Select the Communication mode to set up from the drop-down list.

Under the Connection section, specify the following fields:

Field	Description
URL	Specify the URL of the FTP or SFTP.
Port	Specify the port of the FTP or SFTP.

Under the Authentication section, specify the following fields:

Field	Description
Login	Specify the login or the FTP or SFTP.
Password	Specify the password for the FTP or SFTP.
SSH Keystore (only for the SFTP communication mode)	Specify the access path to the Keystore file, protected by a password containing multiple keys and certificates.
Keystore Password (only for the SFTP communication mode)	Password to access the Keystore file.

Under the Transfer options section, check the Zip files box if processed files must be zipped before being put in the Directory for processed invoices.

Under the Directories - Invoices section, specify the following fields:

Field	Description
Directory for invoice reception	Specify the access path to the FTP or SFTP server in which are located the Factur-X to be imported by the batch. JSON files can be placed in the directory to specify the external references of dematerialized invoices (see External reference (AP)).
Directory for processed invoices	Specify the access path to the FTP or SFTP server in which the Factur-X will me moved after the generation of temporary invoices. If a temporary invoice is not generated during the processing, the matching Factur-X is not moved and stays in the directory of the Directory for processed invoices field.
Directory for invoice processing	Specify the access path to the FTP or SFTP directory in which the processing Factur-X will be moved.
Directory for invoice errors	Specify the access path to the FTP or SFTP directory in which the invoices in error will be stored.

Under the Directories - Received lifecycles section, specify the following fields:

Field	Description
Directory for lifecycle reception	Specify the access path to the FTP or SFTP directory in which are located the CDAR files to be imported by the batch.
Directory for processed received lifecycles	Specify the access path to the FTP or SFTP directory in which are moved the processed CDAR files.
Directory for lifecycle processing	Specify the access path to the FTP or SFTP directory in which are stored the processing CDAR files.
Directory for lifecycle errors	Specify the access path to the FTP or SFTP directory in which are stored the CDAR files in error.

Under the Directories - Issued lifecycles section, specify the access path to the FTP or SFTP directory in which the issued CDAR files will be stored in the Directory for lifecycle deposit field.

Click on Save.

The communication mode is set up.