Validation of bank details

DMF

1923** WEB PORTAL BANK DETAILS *

192301 WEB PORTAL BANK DETAILS SEARCH

The Bank details screen gathers all the bank details modification for the employees, suppliers and supplier sites.

At each modification or replacement of the details, they need to be validated by the validator set up in the setup screen of the validation rules. The validator has a record sheet per request which contains the first and last name of the employee or supplier, the contact details (address, phone number) and bank details (RIB, IBAN, bank SWIFT code).

Reference

For more information about the validation rules, see Managing the bank details validation.

The validation of the modified bank details is managed from the Manager module > Bank details menu.

DMF

192302 WEB PORTAL BANK DETAILS VALIDATE ALL

Only the designated employees or the ones having the 192302 WEB PORTAL BANK DETAILS VALIDATE ALL DMF can see and manage the bank details modifications.

1 Click on Validate on the relevant block.

A window opens.

2 Add a Comment.
3 Click on Validate.

The bank details modification is validated.

1 Click on Reject on the relevant block.

A window opens.

2 Add a Comment.
3 Click on Validate.

The bank details modification is denied.

Prerequisite: The bank details modification must be in the Denied or Validated Status.

1 Click on on the relevant block.

A window opens.

2 Click on Yes.

The validation or rejection of the bank details is canceled.

From the bank details modification request header, you can send an email to the requester in order to comment or discuss the request.

1 Click on on the relevant block then on Email to requester.
2 In the Send the quotation by email window, enter the following information:
Field Description
To

Used to define the recipients of the email.

Enter the first characters of the employee or the desired contact. Employees and contacts matching the search are displayed directly. Select the desired recipient. Add as many employees or contacts as necessary.

If the recipient does not exist in Akuiteo, enter the email address directly.

Tip

Press F2 from the field to open the list of all existing employees and contacts.
Cc

Used to define the cc recipients of the email. This field is visible only when the Show details option is enabled.

Enter the first characters of the employee or the desired contact. Employees and contacts matching the search are displayed directly. Select the desired recipient. Add as many employees or contacts as necessary.

If the recipient does not exist in Akuiteo, enter the email address directly.

Tip

Press F2 from the field to open the list of all existing employees and contacts.
Bcc

Used to define the bcc recipients of the email. This field is visible only when the Show details option is enabled.

Enter the first characters of the employee or the desired contact. Employees and contacts matching the search are displayed directly. Select the desired recipient. Add as many employees or contacts as necessary.

If the recipient does not exist in Akuiteo, enter the email address directly.

Tip

Press F2 from the field to open the list of all existing employees and contacts.
Reply to

Allows you to define recipients in case of reply to the email sent with this feature. This field is visible only when the Show details option is enabled.

By default, if the recipients reply to the message, the email address of the connected user will be used. If you want the reply to be sent to other recipients, add one or more employees or contacts, or enter the email addresses directly.
Template

The template reports available are shared editions such as Quotation and Quotation list type.

Check:

  • either Include report in the email body so the report is added to the email body. The report must be available in the HTML format in order to be included in the email body.
  • either Attach report to the email so the report is added as attachment instead of being in the email body.
Object

Enter the email subject.

By default, the number and date of the quotation are specified but you can modify the subject if needed.
Message

Enter the message body.

A note indicating the name of the sender is inserted automatically in the email body so that the recipient knows the sender of the email.
3 Click on Send.

The email is sent to the entered recipients.

Prerequisite: At least one Bank details report template must be set up.

1 Click on on the relevant bank details block then on Print.

A window opens.

2 Select the printing Template in the drop-down list, then choose the printing format.

The formats available depend on the report templates set up from the Desktop Application.

3 Click on Validate.

The bank details are published and downloaded on your computer.