Reconcile automatically statement lines

DMF

071104 ACCOUNTING BANK STATEMENTS RECONCILIATION FROM BANK STATEMENT

Automatic and semi-automatic reconciliation based on the import of a bank statement can be made. It enables you to perform the following actions:

  • Reconcile bank entries with the relevant statement. Receipts / disbursements missing are automatically created and the accounting can be quickly managed thanks to entries templates (see Entry templates).
  • Track all checking operations between entries and statements. The imported file is automatically linked to the entries.

Functioning of automatic reconciliation

To automatically reconcile a statement line with a non-reconciled entry, Akuiteo makes the following actions:

  1. An exact match on the date (+ or - n days, depending on the specified difference in number of days), and on the amount (debit or credit) is searched.
  2. If several lines are found with an exact match on the date (with or without the difference days) and the amount, Akuiteo then searches for a match between the Label then the wording (cont.) of the statement line and the Label of the entry.

To find a match between a statement line and a third-party, when importing a bank statement, Akuiteo makes the following actions:

  1. A match is searched between the invoice number specified and the Label, wording (cont.), Comment, Discount reference and Sold-to-party account columns of the non-reconciled lines. If a match is found with an unpaid invoice in Akuiteo, the customer or supplier associated with the invoice will be specified in the Third party call name column.
  2. If there is no match found with the invoice number, Akuiteo then searches for a match between the Reference on bank statement specified in Akuiteo's third-party record sheets and the Label, wording (cont.), Comment, Discount reference and Sold-to-party account columns of the non-reconciled lines. If a match is found, the customer or supplier will be specified in the Third party call name column.

Automatically reconciling bank statement lines

Prerequisite: The statement must be in the 1 - Imported status.

1 From the desired bank statement > General tab, go to Edit > Automatic reconciliation or click on in the action bar.
2 In the reconciliation window, specify the following information:
Checking date Specify the checking date for the reconciliation. By default, the most recent date among the statement lines is filled in.
Difference in number of days

Specify the number of days tolerated as a difference between the entry date and the statement line date.
3 Click on Validate.

The statement lines are automatically reconciled. The reconciled lines are listed in the Reconciled lines tab. From this tab, click on a statement line in the Reconciled Statement lines table to show the details of the associated entries in the Reconciled Akuiteo entries table. If the automatic reconciliation could not reconcile all the statement lines, the remaining lines are displayed in the General tab.