Importing dematerialized invoices

The Factur-X format is a PDF format used to exchange dematerialized invoices. Factur-X dematerialized supplier invoices can be imported in Akuiteo in order to be recreated as final invoices, which are invoices that might be incomplete and thus need to be checked and completed in order to be validated. Validated temporary invoices then become final invoices in Akuiteo.

Before importing dematerialized invoices, it is recommended to set up journal links, project links and purchased product links from the Settings Portal.

Reference

For more information about journal links, project links and purchased product links, refer to Managing project links, Managing journal links and Managing purchased product links.

There are multiple ways to import invoices:

  • With the DematFacturesAchats batch;
  • Manually, one invoice by one.

When created, temporary invoices are in the To be processed status, which means that they must be validated before becoming final.

The management of temporary invoices is accessible from the Purchase Portal in the Temporary invoices menu.

Note

A same Factur-X with the same number cannot be imported (except when it was rejected).

All invoices imported in the Purchase Portal are multi-projects Indeed, a project can only be specified on each lines and not on the whole invoice. Thus, if the item contains only one project, this same project will be on all the lines.

If you are not interfaced with a Partner Dematerialization Platform (PDP), you can use the DematFacturesAchats batch to import dematerialized invoices in Akuiteo.

This batch is used to import dematerialized invoices from the desired FTP or SFTP directory in order to generate the corresponding temporary invoices in the Purchase Portal.

Reference

To create and set up the DematFacturesAchats batch, refer to DematFacturesAchats batch.

DMF

040907 ACHATS FACTURES TEMPORAIRES IMPORTER

If you do not want to use the DematFacturesAchats batch, purchly imported.

1 From the search screen of temporary invoices, click on on the right of the search field.

The file explorer opens.

2 Open the Factur-X to import.

The temporary invoice is created and pre-filled with the information from the imported Factur-X.

Note

The Basic data profile corresponds to Factur-X that contain essential data about the header, the footer, and lines of invoices. The Basic WL profile corresponds to the Basic profile without invoice lines.

The temporary invoice is automatically opened after the import.

The Factur-X is linked to the temporary invoice.

Reference

For more information about the information of the temporary invoice, refer to Description of the temporary invoice screen.