Managing sprints

Sprints represent a period of time during which a team carries out a number of tasks. The duration of a sprint depends on the team's needs and the expected upgrades. Sprints are divided into user stories (US), that are used to describe the different user needs that must be addressed during the sprint.

Sprints are created using a sprint template. This template is set up from the Desktop Application and determines the sprint's format, meaning the different columns available to represent the progress stages.

Example

You have set up a sprint with 4 columns: To do, Doing, To be validated and Done. During the sprint, the cards will be moved through each progress stage. Cards that are moved to the last stage are considered completed.

Sprints are managed from the Board view. To access it, click on the tab on the left of the Agile Factory's screen.

DMF

2401** AGILE FACTORY BOARD *

240101 AGILE FACTORY BOARD BOARD VIEW

To access a specific sprint, click on the Board tab then select the desired Sprint from the drop-down list. Sprints are displayed in the following order:

  1. In progress sprints, identified by the icon;
  2. Pending sprints (not started);
  3. Completed sprints, identified by the icon.

The user stories associated with the selected sprint are displayed in a table format, and the sprint columns depend on the sprint template set up.

When a sprint is selected, the following information is displayed in the screen's header:

  • the sprint's dates, only displayed if the dates are filled in for the sprint;
  • the Sprint capacity, only displayed if a maximum capacity is filled in for the sprint;
  • the number of Completed cards compared to the total number of cards in the sprint;
  • the number of Completed user stories compared to the number of US added to the sprint;
  • the sprint's Completed workload, meaning the total assessment for the cards that are in the last progress stage compared to the total assessment for all the cards.

Display options are used to highlight some cards or user stories in a sprint, or modify the way items are displayed in the sprint. These options are found in the sprint's header, above the columns. Click on an option to enable or disable it. Disabled options are shaded.

Display option Description
My cards When the option is enabled, the cards assigned to the connected user are the only ones displayed.
Recently updated <=24 H When the option is enabled, the cards modified recently (24 hours or less) are the only ones displayed.
Completed cards When the option is enabled, the cards that are in a Completed column are hidden.
Reduce user stories / Expand user stories Click on Expand user stories to show the cards' details for all US at once, or click on Reduce user stories to hide the cards.
Search bar

The search bar enables you to quickly search for a US or a card in a sprint. The search is done on:

  • the title of a US,
  • the title of a card.

Enter the desired keyword(s) in the search bar to directly display the corresponding US and cards. The search is also done on reduced US or on cards that are hidden by display options.

Note

The SPRINT_ENTETE_US management rule enables you to customize the information displayed in a US title (see Customizing the header of a US).
Filters

The Filters button enables you to only display the US and cards matching the checked filters.

There are two types of filters:

  • Tags: the various tags associated with the US of the sprint are listed. Check the desired tags then click on Apply to only display the matching US.
  • Assigned cards: the various people associated with the cards of the sprint are listed. The Unassigned filter, which is always displayed, is used to filter the cards with no one assigned to them. Check the desired people then click on Apply to only display the matching cards.

Click on Remove filters to uncheck all the selected filters and go back to the sprint displayed with no filters.
1 From the Board tab, click on then on New sprint.
2 Fill in the following fields:
Field Description
Code Enter a code to identify the sprint. This code must be unique.
Sprint template

Select a sprint template from the drop-down list.

Sprint templates are set up from the Desktop Application and define the different stages each card will have to go through inside the sprint. The template also defines the order of these stages. This way, the template enables users to define the order once and to quickly create new sprints.

The help list displays all srpint templates setup on the company used for connection and the ***** company.

Reference

For more information about sprint templates, refer to Sprint.
Label Give a name to the sprint.
Period from.. To Enter the start and end dates for the sprint.
Max. capacity

Define the sprint's maximum capacity. This field is optional and enables users to associate a maximum workload with a sprint. The value specified (integer number) is defined by users to suit their specific needs.

Example

A manager creates a sprint for the development team. He sets the sprint's maximum capacity to 100. When he adds cards to the sprint, he assesses each card's workload from 1 to 21, depending on how complex the task is and how long it should take to process. When the total capacity reaches 100, the sprint's maximum capacity is reached and the manager does not add any more cards to it.
DMF

Add a DMF to restrict the access to the sprint. This way, the sprint can only be accessed by users with the corresponding DMF.

This DMF can be an existing DMF or an optional DMF set up from the Desktop Application.
Description Describe the sprint. This description is optional.
3 Click on Save.

The new sprint is created and is directly displayed in Agile Factory.

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240104 AGILE FACTORY BOARD MODIFY SPRINT

An existing sprint can be modified, regardless if it is started or not.

1 Click on then on Modify the sprint.
2 Modify the desired information.
3 Click on Save.

The sprint is modified.

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240105 AGILE FACTORY BOARD START SPRINT

When a sprint is started, it means the sprint is in progress and the cards included in the sprint's US are being processed.

To start a sprint, click on then on Start the sprint, and confirm it.

When a sprint is completed, it means the sprint cannot be used anymore and the linked cards are no longer being processed. The cards that have not been completed can be moved to another sprint before completing the sprint (refer to Moving cards).

To complete a started sprint, click on then on Complete the sprint, and confirm it.

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240108 AGILE FACTORY BOARD ARCHIVE SPRINT

Prerequisite: The sprint must be completed.

A sprint can be archived in order to hide it from the Board.

To archive a sprint, click on then on Archive sprint and confirm.

Important

Deleting a sprint cannot be reversed.

To delete a sprint, click on then on Modify the sprint. Click on Delete then confirm the deletion.