Entering and validating receipts and disbursements

Once you have booked your invoices and validated your entries, you can now generate receipts or disbursements.

Receipts and disbursements are cash movements. As a reminder, the amount on a receipt is positive and the amount on a disbursement is negative.

Undefined receipts and disbursements are movements linked to third-parties that are not referenced in Akuiteo. For example: URSSAF payment, receipt of a CPAM bank transfer, etc.

These screens can be accessed via Banking > Customer receipts / Supplier receipts or Banking > Supplier disbursements.

The customer sends a check.

1 Go to Management > Sales > Invoices and start a search for the customer's unpaid invoices.
2 From the invoice, go to Edit > Cash the invoice in EURO.
3 In the Cash the invoice in EURO screen, enter the following information under the Accounting characteristics:
  • Accounting period: the journal for the accounting period.
  • Bank journal: the bank account.
4 Enter the following information under the Payment receipt properties:
  • Method of payment: automatically displays the associated remittance number (incremented as a counter).
  • Bank / Place / Comment: free fields for information purposes.
  • Reference #: the check reference number.
5 Validate the receipt. The Customer receipt # XXXX record sheet is displayed.

A booked receipt is created.

From this screen, you can use a direct link to the accounting entry that includes the account and invoice numbers.

The customer sends a check for 3 invoices at once.

1 Go to Management > Sales > Invoices and start a search for unpaid invoices.
2 From the list of unpaid invoices, click on the icon for Quick receipts.
3 In the Cash the invoice in EURO screen, fill in the fields as described in the example above.
4 Check the Group by customer box.

A receipt is created for all the invoices.

In the invoice history, you must find the following information:

  • Balance in EUR = 0
  • Total Payments = Total amount on the invoice

The check sent by the customer does not cover all the invoices: the customer agrees to pay the software installation and the data transfer, but is reluctant to pay for the maintenance as it seems insufficient.

In this case, everything is done manually.

Go to Banking > Customer receipts > .

Note

You will not be able to create a receipt if the feature to block charging on non-validated invoices is enabled in the setup.

Option 1

1 Click on the Banking module and choose the relevant type.
2 Enter the cash movement by specifying the bank journal, the date of the transaction as indicated on your bank statement, the third-party, the amount, the payment method and the checks reference number.
3 Accept the charging of the invoices in the dialog box.
4 Click on the Amount column and enter the amounts.
5 Save.

Option 2

1 From the invoice, start a search for Not Paid invoices.
2 In the search result, open the relevant invoice.
3 Go to Edit > Cash the invoice in EURO.

Option 3

1 From the invoice, start a search for Not paid invoices.
2 In the search result, select your invoices and click directly on the Quick receipts icon.
DMF 080116 BANKING CUSTOMER RECEIPTS NEUTRALIZE VAT

This feature enables you to neutralize the VAT when charging from a customer / supplier receipt or disbursement. Lines with Neutralized VAT are excluded from VAT declarations.

1 From the receipt or disbursement, click on the Charging tab.
2 Right-click on the desired line, then click on Neutralize VAT.
3 Confirm.

The indicator in the Neutralized VAT column is now checked.

To remove the Neutralized VAT indicator, right-click on the desired line, click on Mark VAT as not neutralized, then confirm.