Making international advance payments and bank transfers

International bank transfers are used to pay suppliers that cannot be paid with SEPA bank transfers (e.g: suppliers in the USA). It is the same process to select invoices, generate transfer files and payments than the one for SEPA bank transfers.

The bank transfer can be done using foreign currencies or in euros.

Before making an international bank transfer, you must first set up the following parameters:

Management rule
1 Go to Setup > General setup > Special parameter > Management rules and enable FOU_RIBINT. The International bank details will now be displayed in the supplier record sheet.
2 Restart Akuiteo to take the control into account.
Economic reasons for bank transfers
1 Go to General setup > Sales > Economic reasons for bank transfers (central bank) and create at least one reason, by specifying a code, a label and a rank number.
2 Check the By default box ad save.
Bank transfers
1 Go to General setup > Accounting > Cash journals and check whether bank transfers and direct debits are correctly set up for the relevant cash journal.

Note

The bank journal must be in the same foreign currency.

2 Go to Reports setup > Banking and create a bank transfer template suited for international bank transfers.
Modifying the supplier record sheet
1 Open a supplier record sheet via People > Suppliers.
2 Under the International bank details tab, fill in the beneficiary section and check Default bank details.
3 Under the Finances tab, select Virement devise for the terms and conditions, even if the international bank transfers are in EUR.
4 Save the supplier record sheet.
Modifying purchase invoices

The payment method for purchase invoices created after the setup will automatically be in Virement devise.

Make sure to modify the existing invoices.

International bank transfers are made via Banking > Batch reports and batch processing > International bank transfers.

The process to make international bank transfers is exactly the same than for SEPA bank transfers.

Reference

For more information, refer to Making a SEPA bank transfer.

When the bank transfer is in CURRENCY - such as USD / exchange rate

Example of a purchase invoice received on 01/01/YY. Payment made on 03/07/YY:

Date Exchange rate Pre-tax amount in USD Pre-tax amount in EUR
01/01/YY 1.36 450 330.88
03/01/YY 1.40 450 321.43

You generate the disbursement with the values of the table below:

  • Date = 03/07/YY
  • Currency = USD 1.40
  • Amount in currency = USD -450
  • Amount in EUR = EUR -321.43

When charging, the purchase invoice of USD 450 is marked as paid. There are still 9.45 euros to be charged on the disbursement = 321.43 – 330.88 that will be paid using the FA payment feature.

  • The accounting entry linked to the supplier disbursement is in USD with the exchange rate applicable at the transfer date.
  • The accounting entry linked to the charging of invoices is in EUR with the exchange rate saved on the invoice.

International advance payments are made via Banking > Batch reports and batch processing > International advance payments.

The process to make international advance payments is exactly the same than for SEPA advance payments.

Reference

For more information, refer to Making a SEPA advance payment.