Statuses and states for invoice dematerialization

Status corresponding to the initial transmission of the sales Factur-X to the Approved Platform.

The AP transmission status is internal to Akuiteo.

List of AP transmission statuses

0 - No transmission so that the invoice is not sent to the Approved Platform.

1 - To transmit so that the invoice is transmitted to the Approved Platform (unless it has already been transmitted).

2 - Sent to indicate that the invoice has already been transmitted to the Approved Platform.

3 - Transmission denied to indicate that transmission of the invoice has been rejected.

Status corresponding to the lifecycle of a Factur-X that has already been transmitted to the Approved Platform.

Updates to AP invoice statuses and other lifecycle information are transmitted or received by the following batches:

• DematEmissionCDVFacturesAchatBatch to transmit purchase invoice updates to suppliers (see DematEmissionCDVFacturesAchatBatch batch).

• DematEmissionCDVFacturesVente to transmit sales invoice updates to customers (see DematEmissionCDVFacturesVente batch).

• DematReceptionCDVFacturesAchat to receive purchase invoice updates from suppliers (see DematReceptionCDVFacturesAchat batch).

• DematReceptionCDVFacturesVente to receive sales invoice updates from customers (see DematReceptionCDVFacturesVente batch).

List of AP invoice statuses

1 - Pending: Status internal to Akuiteo, indicating that a sales invoice has not yet been processed by the Approved Platform.

201 - Issued by the platform: The Approved Platform informs the supplier that the sales invoice has been issued to the customer.

202 - Received by the platform: The Approved Platform informs the supplier that the customer’s Approved Platform has received the sales invoice.

203 - Made available: The Approved Platform informs the supplier that the sales invoice has been made available on the customer’s Approved Platform.

204 - Taken into account: The customer informs the supplier that the invoice has been received. Applied by default to temporary invoices in Purchase Portal for which no action has been taken or for which a final invoice has been created.

205 - Approved: The customer informs the supplier that the invoice has been fully approved. In Akuiteo, this status is applied when a final purchase invoice is created after validating the temporary invoice from the Purchase Portal and when the payment authorization is at 100%.

206 - Partially approved: The customer informs the supplier that part of the invoice is approved. In Akuiteo, this status is applied when a final purchase invoice is created after validating the temporary invoice from the Purchase Portal and when the payment authorization is below 100%.

207 - In conflict: The customer informs the supplier that the invoice is being disputed, for example in the event of a VAT error or an incorrect price. In Akuiteo, this status can be applied by manually changing the AP invoice status of a purchase invoice.

208 - On hold: The customer informs the supplier that information is missing from the invoice. In Akuiteo, this status can be applied by manually changing the AP invoice status of a purchase invoice.

209 - Completed: After an invoice has been put on hold by the customer, the supplier informs the customer that the missing information has been completed. In Akuiteo, this status can be applied by manually changing the AP invoice status of a purchase invoice.

210 - Rejected: The customer informs the supplier that the invoice is rejected, specifying a rejection reason and/or an expected action. This status is applied to temporary invoices rejected from the Purchase Portal.

211 - Payment transmitted:

• The customer informs the supplier that the payment of an invoice due date has been transmitted. In Akuiteo, this status is applied when a due date is paid on the purchase invoice.

• The supplier informs the customer that the payment of a credit note installment has been transmitted. In Akuiteo, this status is applied when a due date is paid on the sales credit note.

212 - Cashed:

• The supplier informs the customer that the payment of an invoice due date has been cashed. In Akuiteo, this status is applied after payment of a due date on a sales invoice.

• The customer informs the supplier that the payment of a credit note due date has been cashed. In Akuiteo, this status is applied after payment of a due date on a purchase invoice.

213 - Rejected: The Approved Platform informs the supplier that the invoice has been rejected for technical reasons, such as a format error or non-compliance with the standard.

Status corresponding to processing by the Factur-X and lifecycle transmission and reception batches.

The technical status is internal to Akuiteo.

List of technical statuses

Pending: Status applied when an invoice is pending transmission, or when lifecycle information is detected but has not yet been retrieved.

Deposited: Status applied when a sales Factur-X has been transmitted or when purchase or sales lifecycle information has been transmitted.

Succeeded: Status applied when a purchase Factur-X has been received or when sales or purchase lifecycle information has been received.

Failed: Status applied when processing of a received purchase Factur-X has failed or when received lifecycle information could not be processed.