Leave types

Leave types define and categorize the different types of leaves used in your company and specified in Akuiteo: paid leaves, additional rest days, sick or paternity leaves, and so on.

Each leave type can be set up differently to point to specific leave projects or define counters with fixed or incremental rights.

Example

For additional rest days, you set up an "ADD. REST DAYS" leave type on the LEAVES project and the ADD. REST DAYS phase, with a fixed counter of 8 days for the validity period. For paid leaves, you set up a "PAID LEAVES" leave type also on the LEAVES project but this time on the PAID LEAVES phase, with an incremental counter of 2.08 days for each month.

The leave types setup can be accessed from General setup > Resources and Labor > Leave types. A search results screen displays the list of all the leave types set up for the company of the connected user.

Click on in the action bar to create a new type or double-click on a type to open its record sheet.

Setting up the type

In the main section, set up the following fields:

Field	Description
Code	Give a unique code to the leave type.
Label	Give a name to the leave type.
End date	If needed, fill in the end date for the leave type. After this date has passed, the type is no longer displayed in the help lists of leave types.
Entity	Select the entity associated with the leave type from the help list. If an entity is specified, the leave types will only be available for employees of this entity.
Project	Select the leave project associated with the leave type from the help list. This list only displays the current internal leave projects.
Phase	Select the phase associated with the leave type from the help list. This list only displays the phases of the selected project.
Sub-phase	Select the sub-phase associated with the leave type from the help list. This list only displays the sub-phases of the selected project and phase.
Action	Select the action associated with the leave type from the help list. This list displays all current actions.
Rank	Specify a number to define the display order of the leave type, for example in the help list of leave types when creating a rights counter.
Restricted access	When this box is checked, only users with the DMF 160222 TOOLS LEAVE REQUESTS MANAGEMENT MANAGE "RESTRICTED ACCESS" LEAVE TYPES can make leave requests with this type.

Setting up the rights transfer

In the Transfer section, set up the following fields:

Field	Description
Sender type	For rights transfer, check this box to be able to transfer rights from this leave type to another. Example For the "Paid leaves" leave type, you check Sender type. The days not taken during the year for this leave type can be transferred to another counter. When this box is not checked, the rights transfer feature is not available for this leave type.
Receiver type	For rights transfer, check this box to be able to transfer rights from another type to this leave type. Example For the "Paid leaves" leave type, you check Receiver type. The days not taken during the year for another counter can be transferred to this leave type. When this box is not checked, this leave type is not displayed in the help list to select the target leave type for the rights transfer.

Field

Description

Sender type

For rights transfer, check this box to be able to transfer rights from this leave type to another.

Example

For the "Paid leaves" leave type, you check Sender type. The days not taken during the year for this leave type can be transferred to another counter.

When this box is not checked, the rights transfer feature is not available for this leave type.

Receiver type

For rights transfer, check this box to be able to transfer rights from another type to this leave type.

Example

For the "Paid leaves" leave type, you check Receiver type. The days not taken during the year for another counter can be transferred to this leave type.

When this box is not checked, this leave type is not displayed in the help list to select the target leave type for the rights transfer.

Setting up the counters

Important

Fields in this section cannot be modified if there are valid counters linked to this leave type.

In the Counters section, set up the following fields:

Field	Description
Unit	Select the unit from the drop-down list to count the leave days entered: Working days - Days are counted from Monday to Friday and national holidays are not included. Calendar days - Days are counted from Monday to Sunday and national holidays are included. When an employee makes a leave request, the schedules are only generated on the worked days but it is the calendar days that are counted for the leave period.
Ignore the days not worked of the standard week	This field is only displayed if the Working days unit is selected. When this box is checked, the days not worked of the employee's standard week are ignored and all working days are counted. When this box is not checked, the days not worked of the employee's standard week are also taken into account for the count. Example For a part-time contract with the Wednesday that is not worked: If a prorata is applied from the start for the paid leaves rights (so 20 paid leaves per year), we leave the Ignore the days not worked of the standard week box unchecked. When the employee makes a leave request from Monday to Friday, the day not worked from the standard week is taken into account and 4 days are taken from the "Paid Leaves" counter. If the paid leaves rights are acquired at 100% (so 25 paid leaves per year), we check the Ignore the days not worked of the standard week box. When the employee makes a leave request from Monday to Friday, the day not worked from the standard week is ignored and 5 days are taken from the "Paid Leaves" counter.
Type and Type counter	Select the type of rights acquisition from the drop-down list and fill in the associated numeric value: Static: The leave type gives access to fixed rights, with the number of days acquired for the counter period to specify in the Default value field. This Default value is automatically filled in when creating a counter from this leave type, but this value can be modified. Example For leaves that are family events such as a wedding or a paternity leave, the leave type is set up as static with the number of days allowed specified in the Default value field. Increment: The leave type accumulates, each month, a specific number of days and increments the leave counter progressively. The increment value must be specified in the Monthly increment field. Example An employee acquires 2.08 paid leave days per month. The "Paid Leaves" leave type is set up as an increment, with a monthly increment of 2.08 days. Important For incremental leave types, you must set up the compteurAbsences batch to be able to calculate and update the rights acquired in real time, depending on the Monthly increment and the acquisition period. Without this batch, incremental leave types cannot be used.
Input terms	Select the input terms for leave requests from the drop-down list: Day: Leave requests are inputted in full days only. Half-day: Leave requests are inputted in half-days. Free entry: Leave requests are inputted as you want, with 4 decimals.
Tolerance (in days)	Fill in the number of additional leave days tolerated when requesting leaves. Example For the "Paid Leaves" leave type, you set up a tolerance of 2 days. In addition to the 25 acquired paid leaves, the employee will be able to request 2 additional days in advance.
Number of decimals of the acquired counter	Specify the number of decimals to apply to the leave type. This field can only be specified when the Type selected is Fixed. When the field is empty, the number of decimals applied is 2.