RelanceAppro Batch

The RelanceAppro batch allows you to send reminders to the desired recipients when expense reports contain one or more expenses pending approval or expenses not approvable.

The batch only works when the Approval type is per Line in the approval setup for expense reports.

Reference

For more information about the approval type setup, see Approval type (Only for Expense reports).

When creating the batch, select RelanceAppro in the Batch template drop-down list.

When the batch is running, it searches for expense reports for which expenses are pending approval and/or are not approvable, depending on the TYPE_APPRO parameter.

If expense reports are found, the batch sends a reminder email to the recipients specified in the COLLAB_DESTINATAIRE_MAIL and DESTINATAIRE_MAIL parameters.

The email contains the list of expense reports containing one or more expenses pending approval and/or expenses not approvable.

The parameters in the following table correspond only to the parameters specific to the RelancesAppro batch.

Reference

To view the parameters common among batches, refer to Setting up the common parameters.

Code Description Type Required
COLLAB_DESTINATAIRE_MAIL

Codes of employees who are the recipients of the reminder emails.

These recipients are added to the ones specified in the DESTINATAIRE_MAIL parameter.

To select several recipients, separate the employee codes with ; characters.

String

Ex: AAA;BBB

 No
DESTINATAIRE_MAIL

Recipients of reminder emails, among the following codes:

  • RESP_HIERARCHIQUE: Line manager of the employee of the expense.
  • RESP_ETAB_COLLAB: Entity manager of the employee of the expense.
  • RESP_SERVICE_COLLAB: Service manager of the employee of the expense.
  • RESP_DIVISION_COLLAB: Division manager of the employee of the expense.
  • RESP_REGT_DIVISION_COLLAB: Division grouping manager of the employee of the expense.

These recipients are added to the ones specified in the COLLAB_DESTINATAIRE_MAIL parameter.

To select multiple recipients, separate codes with ;.

String

Ex: RESP_HIERARCHIQUE;
RESP_ETAB_COLLAB

 No
TYPE_APPRO

Select the reason that triggers a reminder:

  • cannot be approved: the batch sends reminders only for expense reports containing non approvable expenses.

Note

An expense is not approvable when no approver is found among those set up in the approvals setup.

Example

If an expense must be approved by the line manager but the supplier employee does not have a line manager, that expense is not approvable.

  • without approval: the batch sends reminders only for approvable expenses pending approval.
  • cannot be approved and without approval: the batch sends reminders in both the aforementioned cases.

List of values

Ex: cannot be approved

 Yes