Understanding the analytical financial position statement

This module can be accessed from a project or projects list, or via Dashboard > Projects.

The analytical financial position statement is a dashboard that enables you to calculate key indicators on a projects list. You can, for example, calculate a percentage of theoretical progress, a margin and a result from external projects. These indicators can be differentiated (or accumulated) on four time axis:

Before the analysis period;
During a selected period (between the first day of the accounting period and the closing date);
After the closing date, until the end of the selected period;
After the analysis period.

The main characteristics of the analytical financial position statement are:

Tracking indicators calculated from management objects linked to the project (calculated progress, gross margin, projected margin, etc.)
Display of indicators generated from columns that are calculated and can be set up
Display as a search results table (it is possible to save searches)

You can set up several templates to display indicators that are used differently (margin calculation, expenses tracking) and filter data on various axes (BU/entities, project status, families, etc.)

If you want to showcase transparency and accountability from all stakeholders on the company's well-being, the analytical financial position statement can be available to various categories of employees as a saved search, via My Akuiteo > Shared searches > Analytical financial position statement.

Setting up the analytical financial position statement

Setting up the position statement

General setup

Go to Tools > Setup > General setup > Project > Analytical financial position statement.

Click on

to create a new statement.

Enter the relevant information under the tabs.

General tab

Code / Label: it is required to enter a code and a label to give a name to your analytical financial position statement.
Valid until: enables you to disable the setup of an analytical financial position statement.

Analytical progress report detail level tab

This tab enables you to set up:

The detail level: Project (a line per project), phase, sub-phase, project + sold product family, etc.
The choice of authorized time valuation: the employee's history (the rate set up by default), the rate specifically entered in that setup screen (it is an average rate for all employees, to enter per period and per entity)

Setting up items

You must click on to create a new item in the setup screen of an analytical financial position statement. Buttons at the top right enable you to change the order of these items. Each item set up will correspond to a column in the search results of the analytical financial position statement.

General tab

Code: this code will be used to write formulas (if needed).
Title: the data that will be displayed on the analytical financial position statement.
Column type:
- Accounting data: retrieves all the management objects set up;
- Calculated column;
- 2nd type: amount or quantity.
Description: a text to describe the setup of the item
Formula: enables you to calculate between columns. The order of the columns must be followed. For example: C1 + C2 = C3
Format: the choice of the format to display (With/No decimals, K EURO, Hours and minutes, Hundredth hours, etc.)
Sign: fill in this field with "1" or "-1", depending on the sign that you want to display before the value. This sign will be used during calculation, in case a subtotal or a total is added.
Operation to perform on total: In the column's total (item), you can set up the calculation to perform: Sum, Average, Maximum, Minimum, Sum HH:MM (hours-minutes)

Management objects tab

In the Management objects tab, you must choose the management objects to display for each item.

Costs / Product: Sales, Purchases and Labor management objects
Accounting miscellaneous transaction: this section enables you to select the accounting miscellaneous transactions that you want to take into account
Period: periods and times are important for retrieving the relevant management objects and for valuing labor.

Note

The Actual: between the first day in the analysis period and the closing date option, when checked, takes all management objects from the first day of the analysis period to the closing date. The "actual" term is generic for all the management objects to be set up for the item.

Employee: enables you to filter employees' timesheets and schedules per type
Other business objects: enables you to filter projects per type, taking into account the situation journal

Filter tab

In the Filter tab, you can filter data from management objects for an item, according to different criteria:

On projects: Entity, Division, State code, Family, Sub-family;
On management objects: Journal, Purchased or Sold product's family and sub-family, Account;
Labor: the employee's main skill, timesheets or schedules action code
Budget item: only if the analytical financial position statement module is used

Building your analytical financial position statement

From a project

Go to Edit > Dashboard > Analytical financial position statement.

In the window that opens, select the parameters for the analytical financial position statement:

Start / End of accounting period
Closing date
Analytical overview template

From a list of projects

From a projects search, you can display the analytical financial position statement, for a single project or for a list of projects, by clicking on .

From the Dashboard module

Employees can build their own analytical financial position statement from a catalog of pre-set up columns in the "Analytical financial position statement" template, by choosing the desired projects search criteria.

Go to Dashboard > Projects > Analytical financial position statement.

Select the projects search criteria.

Select the analytical financial position statement parameters:

Start / End of accounting period
Closing date
Analytical overview template

Once the criteria are selected, press Enter.

Note

You can save the criteria as for any other searches in My Akuiteo > My searches.